Top 7 Factors to Consider for Business File Sharing Services

Communication and collaboration are essential to running a business successfully today. At all stages, you will need to share information,...

Communication and collaboration are essential to running a business successfully today. At all stages, you will need to share information, whether with employees, clients or partners. Obviously, secure file sharing would be a major concern as you would not want the confidential data to be compromised during the sharing process. At the same time, the size and volume of files to be shared is another concern because you cannot expect to share a lot of them on emails.

An enterprise file sharing solution is what you would need to handle the entire requirements. And it is not just large enterprises that require these solutions; even small businesses and startups can leverage them to their advantage. When it comes to choosing an option that is right for you, you must do it with care. A poor system can set you back while a good one can enhance the operations significantly. Here are certain factors that you should consider while making a choice.

Top 7 Factors to Consider for Business File Sharing Services

1. Performance and reliability

The solution will be responsible for a key function that your entire organization will operate. So you cannot definitely compromise when it comes to performance and reliability. After all, you cannot risk the system to stop working at any point in time. In such a situation, the performance of your employees and business as a whole can take a hit. Therefore, you should prioritize a file-sharing solution that takes performance and reliability most seriously.

2. Flexibility and scalability

Every business aspires for growth. For this reason, organizations only want to invest in services and solutions that are flexible and scalable enough to align with their changing needs. When you choose a file-sharing solution, make sure that it can be upscaled and downscaled with ease. Review your growth plans and map them with the features that the solution being considered offers. Prioritize the one that is capable of adapting effortlessly to your growth plans in real-time.

3. Security

When it comes to data transfer, security is undoubtedly the number one concern of business owners. After all, you would not want to compromise the confidential business and customer data at any cost. For this reason, secure file sharing should be on top of your checklist while you evaluate the solution you are considering. Look for an option that goes beyond standard server encryption and rather offers military-grade encryption that cannot be overrun at all.

4. Simplicity

Simplicity is the key to a successful technology solution for any business. While the solution needs to be holistic in terms of its feature range, you should expect it to be simple as well. Anything that a technical person or even a layman can understand will suffice. This will make it easy to use and save up time and cost of training as well. Further, simplicity is important because it eases employee adoption and also cuts down the chances of operational issues in the future.

5. Data control

When you use a solution for transferring confidential business files, you would want the data controller to be exclusively in your hands. This is something you must absolutely assure before you onboard a file-sharing solution for your business. Get to know how your data and files will be managed and ask about the corresponding user rights as well. Ideally, it should prioritize data privacy by providing you full data control privileges.

6. Compliance

Another factor that you must absolutely consider while choosing a file-sharing solution is compliance. There are some essential compliance requirements that you need to comply with, based on your domain and the region you operate in. Amongst these, HIPAA and GDPR compliance are the most common ones these days. Select an option that complies with the regulatory compliance requirements that are applicable to your business and also offer audit trails to prove compliance.

7. Pricing

Perhaps, price is one of the most important factors to consider when it comes to finalizing a file-sharing system for your business. While you would want one that does not burn a hole in your pocket, compromising with features just to save a few dollars does not make sense. Look for one that offers value for money, with all the features you need at a competitive price. You may even seek one that offers customization in pricing based on your needs.

This comprehensive checklist of factors can help you make a holistic comparison between the available options and choose the one that works for you. The best advice is to choose wisely because this solution will determine how efficiently and securely your file-sharing system operates.